The Sick Bay
One child sent to the clinic, followed all afternoon — the visit logged, the allergy the nurse checks before treating, the dose recorded against the stock it came from, the injury written up, and the whole thing reaching the pupil’s own record and their guardian before the end of the day.
The five minutes before treatment are the ones that matter
A school clinic is not a small hospital; it is a room where somebody has to make a fast decision about a child they may not know, and then tell a parent about it. Almost everything that makes that safe happens before any treatment: knowing the allergy, knowing the condition, knowing who to ring. EaseAcademia’s clinic is built around that fact — the health record is written once at enrolment and read at the moment it counts, the dose is recorded against the stock it came out of, and the parent finds out the same day rather than at pick-up. Health & Clinic Management is a paid module; the pupil record it reads and the guardian it reaches are base platform.
On this page
A child arrives at the door
Everything starts with a visit record, and it is opened before anything is done — because the log is not paperwork about the treatment, it is the thing that makes the treatment accountable.
Open the visit
Who arrived, when, why, and who sent them. The visit is the spine of everything that follows — the observations, the medication, the outcome and the parent notification all hang off this one record.
Ready to run your school on this?
Every screen in “A child arrives at the door” is the live product, not a mockup. Create your school account, or have us walk you through it on a call.
Read before you treat
This is the screen that justifies the whole module. A nurse treating a child she has not met needs to know, in seconds, what would make the obvious treatment dangerous — and that information was written months ago by a parent filling in an enrolment form.
The health record
Allergies, chronic conditions, blood group, immunisations and the emergency contact — held against the pupil record, not in a separate clinic index that goes stale when a child changes class.
See this on your own school’s data.
Every screen in “Read before you treat” is the live product, not a mockup. Create your school account, or have us walk you through it on a call.
The dose, and where it came from
Administering medicine in a school is the part with real legal weight. Two records make it defensible: what was given to whom, by whom, and at what time — and the fact that it came out of stock the school can account for.
Record the administration
Every dose given, with the drug, the amount, the time and the person who gave it — against the visit that occasioned it. Medication a child brings from home is held by the clinic and administered on the same log, which is the only way a school can say what a pupil has actually taken.
The stock it came out of
The clinic’s own inventory, decremented by the administration above. It answers the two questions a school gets asked at inspection — what do you hold, and has any of it expired — without a separate stock book.
Set this up for your team.
Every screen in “The dose, and where it came from” is the live product, not a mockup. Create your school account, or have us walk you through it on a call.
The injury that has to be written up
A grazed knee is a visit. A fall in the playground is an incident, and it is a different record on purpose: it names where it happened, who saw it, and what was done — which is what a school needs when it is asked about it a year later.
The incident record
Location, time, witnesses, the nature of the injury and the action taken. It is separate from the visit because it is about the EVENT rather than the treatment, and because the people who need to read it — the head, the insurer — are not the people who read a visit log.
Ready to run your school on this?
Every screen in “The injury that has to be written up” is the live product, not a mockup. Create your school account, or have us walk you through it on a call.
Their own health, in their own portal
The pupil is not a bystander to their own medical record. An older student in particular needs to know what they are taking and when — and a record they can read is one they can correct.
My visits
Every time this pupil has been to the clinic, with what for and what was done. It is the same visit the nurse opened an hour ago, seen from the other end — no summary, no export, no delay.
What I have been given
The doses administered to them, and any medication of theirs the clinic is holding. For a pupil with a long-term condition this is the screen that matters most, because it is the one that says whether this morning’s dose actually happened.
See this on your own school’s data.
Every screen in “Their own health, in their own portal” is the live product, not a mockup. Create your school account, or have us walk you through it on a call.
Told before home time
The clinic has no parent portal of its own, and it should not: a guardian does not want a health app, they want to know how their child’s day went. So a ward’s clinic activity sits on the ward page beside their attendance and their results — one place, one login, whatever it is about.
The ward page
The guardian opens the child, not the module. Today’s clinic visit appears alongside attendance, behaviour and results — which is how a parent actually thinks about a school day, and why the clinic is worth having inside the platform rather than beside it.
Set this up for your team.
Every screen in “Told before home time” is the live product, not a mockup. Create your school account, or have us walk you through it on a call.
The two things a clinic does that are not about one child
A clinic spends most of its time reacting. The last two screens are the two places it does not: a screening programme run across a whole year group, and the moment a pupil leaves still holding something of the clinic’s.
Screening a whole year group
Vision, hearing, height and weight, run as a programme against a cohort rather than one child at a time. The results land on the same health records the nurse read in step two, which is what makes a screening worth running twice.
What the clinic is still holding
When a pupil leaves, the clinic may still have their inhaler in a locked cupboard. Two registers, one tab apart, resolve that: everyone the clinic is holding something for, and the leavers whose exit is waiting on the clinic to say so.
Ready to run your school on this?
Every screen in “The two things a clinic does that are not about one child” is the live product, not a mockup. Create your school account, or have us walk you through it on a call.
Run your whole school on one connected platform
Start with the base package, switch on the modules you need, and give every parent, student and staff member a single place to log in.