A Store Order
One order through the school shop — the uniform list the school publishes, a parent buying for two children at once, the order the storeroom fulfils, the receipt, and the money arriving in the same ledger as the school fees.
A school shop is not a shop
Everything a school sells — uniform, textbooks, games kit, exam materials — is sold to people it already has an account with. That single fact is why running the shop on a card machine and a stock book costs a school more than the shop makes: the money arrives outside the ledger, the debt is invisible to the bursary, and a family with two children has to work out who each blazer was for. EaseAcademia treats the store as a channel into the same finance the fees run through, and the same pupil records the rest of the school uses. School Store is a paid module; the ledger it settles into is Finance, and the exit an unpaid order can hold up is base platform.
On this page
What the school sells
A school’s catalogue is not a general shop’s: almost every item is required, sized, and specific to a year group. The product model is built around that, which is what lets the store tell a parent what their child actually needs.
The product list
Every item with its price, its stock and its variants — because a blazer is not one product, it is nine sizes, and a school that cannot say which sizes are left cannot run a uniform shop in September.
And who it is for
Categories scoped to year groups and to gender where the school’s uniform policy is. This is what turns a catalogue into a recommendation: the store can tell a JSS 1 parent what a JSS 1 pupil needs without anybody writing a list.
Ready to run your school on this?
Every screen in “What the school sells” is the live product, not a mockup. Create your school account, or have us walk you through it on a call.
Buying for two children at once
The family’s half, and the thing that separates a school shop from an online one: a parent is not buying for themselves. Every line has to know which child it is for, or the storeroom cannot fulfil it and the parent cannot check it.
The shop, from home
The same catalogue, filtered to what this family’s children can actually use — their year groups, their sizes where the school holds them. A parent of two in different years sees one shop, not two.
A basket that knows whose blazer is whose
Every line in the basket carries the ward it is for. It sounds like a detail; it is the whole difference between an order the storeroom can hand over and a bag somebody has to sort out at the counter.
See this on your own school’s data.
Every screen in “Buying for two children at once” is the live product, not a mockup. Create your school account, or have us walk you through it on a call.
Paid, packed, collected
An order moves through states the storeroom and the family both need to see, and they see the same ones. There is no dispatch note to reconcile against a receipt, because the order IS both.
The order queue
Every order with its family, its items, its ward assignments and its state. Fulfilling one draws the stock down and moves it along; nobody keeps a separate picking list.
The same states, at home
The parent watches the same record move. “Ready for collection” is a state the storeroom set, not a message somebody remembered to send — which is why the office stops fielding the phone call that asks.
The receipt
A real receipt, in the school’s own numbering, rendered from the school’s own document design. It exists because a parent asked for it — and because a school that cannot produce one has a shop its bursar cannot audit.
Set this up for your team.
Every screen in “Paid, packed, collected” is the live product, not a mockup. Create your school account, or have us walk you through it on a call.
What the school says they still need
Three screens, and the first is the one that makes the category scoping in step one worth doing. An older pupil buys for themselves — and since 2026-08-29 that is literal rather than aspirational: the basket, the checkout and the receipt used to belong to a parent account, which is no use to a boarder standing at the collection point on a Tuesday.
Recommended for me
The required items for this pupil’s year group that their family has not yet ordered. It is computed from the catalogue’s own scoping and the order history — not a promotion, and not a list anybody maintains.
Their own basket, their own checkout
Checking out and paying are two deliberate steps rather than one. A pupil who abandons the gateway halfway leaves a real unpaid order the shop can see and settle at the counter — never a basket that quietly vanished.
What is still owed on it
Each order carries what remains on it, so “pay now” can say what it is about to charge. A card payment and one a bursar takes at the counter funnel into the same method, which is why the two can never disagree about what has been settled.
Ready to run your school on this?
Every screen in “What the school says they still need” is the live product, not a mockup. Create your school account, or have us walk you through it on a call.
Where the money actually lands
The last two screens are not store screens, and that is the point of the whole flow. A school shop’s takings are school money: they belong in the same ledger as the fees, and an order nobody paid for is a debt like any other.
One ledger, every module
The store’s takings in the school’s central transactions journal, beside the fees, the library’s fines and the hostel’s charges. It is one filterable journal rather than six cash books — which is the only way a bursar can close a month.
The order nobody collected
When a pupil leaves with an order unpaid or a blazer uncollected, the store is the office that has to say so. Same clearance surface as the library and the boarding house — because a school leaves through one door, and every office it owes gets to sign.
See this on your own school’s data.
Every screen in “Where the money actually lands” is the live product, not a mockup. Create your school account, or have us walk you through it on a call.
Run your whole school on one connected platform
Start with the base package, switch on the modules you need, and give every parent, student and staff member a single place to log in.