Running a Group of Schools
A head office above the schools: every campus side by side, a school opened only on the record, one standard set once and applied everywhere, one wallet that tops each school up, and colleagues who move campus without a new account.
The second school is not twice the first one
One school is run by people who are in it. A group is run by people who are in none of them, and every conversation that used to happen in a corridor becomes a question about consent, access, standards and money. This walkthrough follows those questions from head office into a member school and back: how a school joins, what head office may see and do inside it, how one standard reaches every campus, who pays, and what happens when a teacher moves across the group. Every screen is the real application.
On this page
A school joins by saying yes
A group cannot claim a school. Head office invites a school by its short code, or hands it a join code, and the school answers from its own settings. The same page tells the school exactly what it is agreeing to, and it is where the school leaves again.
Organisation, from the school
The group the school belongs to, the platform’s own statement of what head office can see (figures and standing, never a register of pupils or staff), the sister schools by name, and the leave button. A school with an invitation waiting accepts or declines it here.
Ready to run your school on this?
Every screen in “A school joins by saying yes” is the live product, not a mockup. Create your school account, or have us walk you through it on a call.
Every school, side by side
Signed in at head office. The estate is the reason a group exists: the same headline figures for every member school on one page, taken from a nightly snapshot rather than by reaching into fifty schools at once, and sorted so the schools that need a look come first.
The estate
Pupils, staff, attendance today, credit runway and open attention items for every school, with the exceptions called out on the row: a short runway, stale figures, setup blocking a module. The schools with exceptions sort to the top.
One school, from head office
Open a row and the summary is everything head office may know about that school: its figures, where its open items sit by module, the group standards it is bound to and where it stands on each, how it is funded, its named office holders, and who from head office has been inside.
See this on your own school’s data.
Every screen in “Every school, side by side” is the live product, not a mockup. Create your school account, or have us walk you through it on a call.
Inside a school, on the record
Nobody at head office gets a login at every school. A member opens a school from the estate with the reach their group role carries, for at most eight hours, and a banner inside the school says whose session it is. Every action lands in the school’s own trail with the group named beside it.
The entry log
Every session a head office member has opened: who, which school, with what reach, when it ended and how many actions it took. This is the page a proprietor shows a principal who asks who looked.
Set this up for your team.
Every screen in “Inside a school, on the record” is the live product, not a mockup. Create your school account, or have us walk you through it on a call.
Set once, applied everywhere
A grading scale, a calendar, fee categories, branding: head office writes the standard once, publishes it as a version, and binds each school in one of three modes. Locked schools take it and cannot change it; default schools start from it and may override; suggested schools see it and decide.
Bind the schools
One row per member school, with its mode, the version it runs and whether it is current. A locked row can leave named sections to the school, and escalating a school from default to locked gives it seven days’ notice first.
Where it applied
Every application of every version, per school: applied, deferred to the next term, skipped, or failed with the school’s own reason. Nothing silently half-applies.
Ready to run your school on this?
Every screen in “Set once, applied everywhere” is the live product, not a mockup. Create your school account, or have us walk you through it on a call.
Managed by the group
Back inside the school. A governed page says who governs it. Locked means read-only with the group named; default means the school’s own page with a note of where it started and what it has changed.
A locked page
The chip names the group, the template, the version and when it applies, and every write on the page is off. A request that arrives anyway is refused with the group named.
Adopting a new version
On a default or suggested binding the school stays in charge: it sees its settings beside the group’s, field by field, and adopts or dismisses the version. A dismissed version comes back when the group publishes the next one.
See this on your own school’s data.
Every screen in “Managed by the group” is the live product, not a mockup. Create your school account, or have us walk you through it on a call.
Head office pays for the schools it chooses
The group has its own prepaid wallet. Head office tops it up once and funds any member school from it: by hand, or with a policy that keeps a school’s runway at a target every night, within a monthly cap. Each school still pays its own daily charges from its own wallet, so its statement and its standing work exactly as before.
Who is funded
One row per member school: self-funded or funded by the group, the target runway, the monthly cap, what has gone out this month, and the school’s runway now.
A funding policy
Keep this school at fourteen days of runway, never more than a set amount a month. The sweep runs each night and tops the school up by exactly what its burn needs.
Every allocation
Each movement from the group wallet into a school, by policy or by hand, with the matching entry in the school’s own statement, which reads “From” the group.
Set this up for your team.
Every screen in “Head office pays for the schools it chooses” is the live product, not a mockup. Create your school account, or have us walk you through it on a call.
One account, two employments
A teacher needed at a sister school does not resign and reapply. Head office proposes the move with a date; the receiving school accepts; on that date the teacher’s employment at the old school closes and a new one opens at the new school, on the same account, with both on their professional record.
Propose the move
From school, colleague, to school, date. Only active staff with a completed account can move, and anything they still hold from the old school’s store holds the move until it comes back.
Ready to run your school on this?
Every screen in “One account, two employments” is the live product, not a mockup. Create your school account, or have us walk you through it on a call.
Accepted where they will work
The receiving school does its part from its own HR pages, under its own permissions. It is the school that says yes.
Accept a colleague
Choose where they sit and, if it changes, their title. They sign in with the password they already have and land in their new school; nobody sends them an invitation.
See this on your own school’s data.
Every screen in “Accepted where they will work” is the live product, not a mockup. Create your school account, or have us walk you through it on a call.
Above a threshold, head office decides
A group can set an amount for purchases and for requests for funds. The school still decides first, in its own register, with its own offices; a request it approves above that amount then waits for head office instead of issuing its memo.
Awaiting head office
The benches for the new laboratory were approved here by the Principal, but they cost more than the group’s threshold, so the request stays pending with the group named beside it. No memo is issued until head office approves.
Set this up for your team.
Every screen in “Above a threshold, head office decides” is the live product, not a mockup. Create your school account, or have us walk you through it on a call.
Run your whole school on one connected platform
Start with the base package, switch on the modules you need, and give every parent, student and staff member a single place to log in.